Summer 2025 Staff Technology Preparation

Building Specific Information

Jr. Sr. High School

• Students in grade 7-11 keep their devices throughout the summer.
• If a student is LEAVING the district, they need to turn in their device at the end of the school year prior to the summer.
• Incoming gr. 7 students for the 25-26 SY will receive their devices targeted for the first day of school.

Memorial

• Classrooms with carts / charging cabinets of devices (MES K-6) – please verify all devices are accounted for and put into the cart/charging cabinets.
• Gr. 6 student 1:1 devices MUST be returned to the classroom carts, even if they were allowed to take them home. 
• Gr. 4-5 take-home devices must be returned by 6/9 for collection. 
• MES SHAPE & SKC rooms are designated for cleaning prior to the programs starting. Due to this those rooms' technology will be disconnected for preparation as soon as school ends and will be re-connected asap after facilities has completed their tasks.
• Please DO NOT attempt to plug in the technology in the rooms yourself. 

BBC

• BBC's rooms are designated for cleaning prior to the summer program starting. Due to this and carpet replacement, BBC's classroom technology will be disconnected for preparation as soon as school ends and will be re-connected asap after facilities has completed their tasks.
• Please DO NOT attempt to plug in the technology in the rooms yourself. 
• Classroom ipad sets do not need to be turned in
• RBT/RBA/BCBA assigned, assistive technology, and diagnostic collecting ipads DO need to be turned in.
• If you need anything for the BBC summer program, please notify Kristen in order for her to provide us a list.

All Staff / General Information

Special education, assistive technology and other specific use devices:

• This includes:
• iPads
• Translators (Pocketalk)
• If you are unsure if it is assistive technology, please ask. 
• Leave the device AND its charger on the classroom teacher’s desk.
• If it was not associated with a classroom please turn it into the building office for collection (during the last week of school).
• If an assistive device such as an ipad is needed for SHAPE, please notify Katie so she has a list. Do not attempt to keep it - it still needs to be turned in and you can receive it back for SHAPE. 
• Any device(s) not turned in will be locked until we receive them, please do not forget as the device won’t be usable at the start of next school year if you hold onto it.

Getting your space ‘summer ready’:

• Remove all personal items from the area – pictures, supplies, papers, classroom items and other personal items. 
• Your desk ideally should have nothing but your docking station, phone and related technology items remaining on it.
• Remove any personal technology such as USB drives, dongles for wireless mouse/keyboard/presentation clickers – if you leave these connected, there’s no guarantee that they’ll be there or be working, please take them home.

Teachers / Staff 1:1 Chromebooks:

• You can keep your 1:1/staff Chromebook for the summer.
• Please be reminded that it’s still a school device for use in relation to HPS duties/needs. It is not a personal device. Please do not bring it on vacation.
• If you do not wish to keep it for the summer, leave it on your classroom desk we will store it for the summer.

Moving to another room:

• Do not attempt to disconnect, move/lift or relocate any technology.
• Please ensure your office has reported the room move ASAP as we use that list to remove technology from classrooms for moves.

Moving (within your room - furniture / technology):

• If you’re looking to relocate your desk within the same classroom, submit a helpdesk ticket NOW. We will visit to confirm if the move can happen. 
• As a general rule of thumb your teacher desk can essentially go anywhere that there is power and keep your docking station usable.
• Do note that this will make your Chromebook & docking station solely rely on the wifi. While this should encounter no issues, it can lead to a greater possibility of issues compared to being hardwired for network connectivity and/or make it unusable during a wifi outage. 
• Your PHONE must stay where it currently is to be connected to the network drop. We are not moving any network drops for phone relocations – it can possibly be wall mounted where it currently resides if your desk is leaving the area, or it can go on a shelf / other piece of furniture. 

Retiring / Not Returning:

• Please ensure any technology is turned into the office. If we do not receive everything back, you will be contacted / invoiced for the missing item(s).
• Please ensure your BADGE is turned in with any classroom keys and related items to the office upon your final departure.
• If you would like a copy of your files (Google Drive) and related items, please see how to do this here:  ⁠⁠Google Takeout/Transfer: Content Transfer⁠  

Badges / Building Access:

• Please check with your building office for general availability or building access and please check for emails during the summer if you intend to visit. Many rooms and areas will be inaccessible due to our and facilities’ summer projects/maintenance.
• Badges will work just as they do during the school year (same schedule) as long as your office has cleared building entry/use.
• Technology is not available, other than that designated for use by summer staff and summer programs.
• If you come to the schools during the summer aside from these staff/programs, please do not have any expectation to have any access to classroom/general technology.
• There is no planned long-term maintenance for the wifi during the summer, so that will be generally available for any staff/student 1:1 device use.

Classroom Readiness for the 25-26 School Year:

• We will provide list of ‘completed rooms’ when available. The list will have all rooms status on them.