Aspen Family Portal Introduction
FAQ’s
Q. Do I share my account with my student and/or other guardian of the student?
- A. No, each guardian will have their own separate account as long as we have an email address for both guardians. Students will receive their own portal account when they reach grade 7 at the Jr. Sr. High School.
Q. Do I need a separate account for each of my children if I have multiple children in the district?
- A. No, you will be able to access all of your student’s data from your one account, regardless if they are in separate schools.
- If you received multiple accounts, please submit a helpdesk ticket sp we can merge your accounts
Q. How do I change my password?
- A. When you are logged in, click your name in the top right -> Set Preferences. Click on the Security Tab and where it says Password click the blue Change link.
- If you do not remember your password you can click the I forgot my password link on the login screen and recover your password. Should you need further assistance please call your building’s office.
Getting Started
Upon receiving your parent portal account you will be prompted to create security questions. These can be used to recover your password in the event you forget it. You can change these at any time after logging in by clicking on your name in the top right -> Set Preferences -> Security tab.
When you first login you will be brought to the Pages tab. There are several tabs in the top navigation pane for you to access different information. To navigate to these sections simply click on the tab.
Please note: You should never use the “back” button in your browser in Aspen, this can cause errors. Please use the navigation to return to the page you were previously on.
Pages Tab
On the Pages tab the most relevant areas for your use are noted below:
- Published Reports: This widget contains any published reports, such as report cards or progress reports, for your student(s). Clicking the filename will download a PDF of the report.
- Recent Activity: This widget contains recently updated information for your student(s) including recent attendance, assignments being graded, conduct referrals being added and term grades being entered. If you have multiple students there is a dropdown next to their name to show/hide each one. You can also search the records or change your view to be the today up to the last 60 days for results.
- Grades: This widget shows your student(s)’ class list and current breakdown/averages (not official) of grades and attendance. You can click the blue name of the class to go to it for more information. If you have multiple students there is a dropdown to select which student you are viewing.Please note, grades other than term grades may not be available depending on the grade level and class.
- To Do: This widget shows your student(s)’ “to do list” based on assignments and due dates that are publicly available.Please note, assignments may not be available depending on the grade level and class.
Family Tab
On the family tab you will find demographic information on your student(s). Once on the tab you will have side-tabs to navigate through pages. When you first enter this tab you will see your student(s) name(s) listed. You can check off the box next to the name and then click the side-tab corresponding to what you are looking for, or simply click that student’s name and then navigate to the appropriate side-tab.
- Details Tab: This tab contains base demographic information about your student.
- Contacts: This tab contains the contact information listed for your student. If any of this information is incorrect or out of date please contact your building office to update it.The contact list goes in the order of priority “#0” = Mother/Guardian, “#1” = Father/Guardian, priority #3-10 alternate contacts (relatives, neighbors, etc.), “#20” = doctor.To look at more information on the contact(s) to verify the details are correct, click the corresponding priority number.
- Daily Attendance: This tab shows the attendance for your student. A summary is found at the top and every date there is an attendance record for displayed below. You can click on the date to read more information on the attendance record, such as comments made by the office or specific times for a late arrival/dismissal. Click the filter to change from the current year to all records.
- Conduct: This tab contains any conduct referrals for your student. It is separated into three sub-tabs – Incidents (reported referrals from staff), Actions (actions taken by the office) and Detentions Served. You can click on each record in the sub-tabs for more information regarding the record. Click the filter to change from the current year to all records.
- Transcript: This tab contains the official posted grades for your student’s classes. These records match what is printed on their report card. Click the filter to change from the current year to all records. The Transcript tab is separated into many sub-tabs:
- Credit Summary: Used only at the Jr. Sr. High School for classes that give credit towards graduation. You can see the number of credits for the grade level of your student.
- Grade Point Summary: Used to show your student’s credits, point values per course, number of courses, and gpa in a summary and breakdown per course.
- Graduation Requirements: Used to show your student’s requirements and current status for graduation at the Jr. Sr. High School.
- Schedule: This tab contains your student’s schedule. Click the List View link at the top to view it in a list format or Matrix View link to go back to a grid view. Please note this is only available at the Jr. Sr. High School.The Schedule tab has a Requests sub-tab that shows your students course recommendations and requests during scheduling.
- Membership: This tab contains enrollment information for your student (when they entered/left the district/building/grade level).
- Documents: This tab contains the IEP sub-tab if your student is on an IEP. Click on IEPs to view all previous, active and draft IEPs for your student. You can click on the blue status link for each IEP to view more information.
Academics Tab
The academics tab shows your student’s classes and grades. You will first be brought to a summary view of your student’s current year including all classes they are in, the current term performance and an attendance summary. Please note, term performance may not be available depending on the grade level and class.
Click on the blue link course description for more information on that specific class. Upon clicking into the class you will have 3 side-tabs:
- Details: Here you will see a breakdown summary of the classes’ attendance and averages for the terms.
- Assignments: Here you will see a list of all assignments for that class. Use the controls at the top to change the category to a specific category and grade term you are viewing.Please note, assignments may not be available depending on the grade level and class. Teachers defines their own categories. They can be for projects, assignments, classwork, etc. Please view your teacher’s classroom policy for their grading system.
- You can click on an assignment for more information.
- Attendance: Here you will see your student’s attendance specific to the selected class. Please note this is different than daily attendance in which your students attendance for the day as a whole is found. Class attendance results are only available at the Jr. Sr. High School.
Calendar Tab
The calendar tab shows your student’s assignments on a calendar display. You can double-click on each one for more information.